By integrating video, audio and peripherals which allow transmition of synchronized images and verbal communications video conferencing can allow two or more people in different part of the globe to communicate like they are in the same room over a certain type of telecommunications lines. For a video conferencing to exist they need to be video cameras, microphones, appropriate computer software, computer equipment and other peripherals that will integrate with the transmission lines to relay the information. First, analog information is recorded by the microphones and cameras and then it broken down into discreet units which is later encoded by the Codec to a digital signal that can then be transmitted to a codec at the other end, which will retranslate these digital signals back into analog video images and audio sounds.
The participants should mute their microphones when using voice activated video conferencing if they aren’t talking to prevent background noise from disrupting the site which causes it to jump around unnecessarily.
An organisation can be able to cut down travel expenses if they have a video conferencing system. In times of emergencies, a company can bring together the decision makers together on a video conferencing site allowing them to make a heist decision on the matter and at the same time save a lot of time. If a company has video conferencing system they can be able to conduct business meetings, seminars, and training sessions while the participants are located in different places. Organisations can also be able to make presentations to the important members of an organization even if they are separated by long distances hence better sharing of data and knowledge.
It is important for one to have an idea of about what needs to be done beforehand even if there is a video conferencing system professional installer to avoid problems that may cause significant delays during the video conferencing installation process. Before initiating a video conference one has to prepare a room for adequate air conditioning and ventilation and a good space for video conferencing equipment, check for power lines and organise a desk, sofa, and other items to avoid showing a bare room.